Managing HR can be challenging, but keeping on top of crucial HR compliance dates can be easier with XpanseHR’s 2025 HR Compliance Calendar.
Keeping up with the latest compliance regulations can be a challenge for business owners and HR professionals. With employment laws constantly changing, it’s more important than ever to stay aware of key dates and deadlines to avoid potential legal and financial risks.
To make things easier, we’ve put together a comprehensive 2025 HR Compliance Calendar. This calendar highlights essential compliance deadlines, critical HR tasks, and federal and regional holidays, so you can stay organized and on track.
Whether you’re running a small business or managing a larger organization, our 2025 HR Compliance Calendar will help you confidently navigate the complexities of HR compliance.
Download Your 2025 HR Compliance Calendar.
January 2025 HR Compliance Deadlines
- January 31: Distribute Form W-2 to employees
- January 31: Due Date for Form 1099-MISC with boxes 8 & 10 to be sent to recipients
- January 31: Forms 941 and 720 Due
- January 31: Distribute Forms 1095-B and 1095-C to employees
- January 31: Form 1099-NEC to both the IRS and recipients
- January 31: Form 940 due (if quarterly FUTA taxes were not paid when due)
February 2025 HR Compliance Deadlines
- February 1: Post OSHA Form 300A
- February 10: Annual Form 940 Due (if quarterly taxes were paid when due)
- February 18: Furnish statements to recipients for Forms 1099-B, 1099-S, and 1099-MISC (if amounts are reported in boxes 8 or 10)
- February 28: Deadline to file ACA Forms 1094-B, 1094-C, 1095-B, and 1095-C (paper filing)
- February 28: Form 8809 Paper Filing Due
- February 28: 1099-MISC Paper Filing Due
March 2025 HR Compliance Deadlines
- March 1: HIPAA Breach Employee Notification
- March 1: Form M-1 Filing Deadline
- March 2: Electronically submit OSHA Form 300A
- March 2: CMS Creditable Coverage Disclosure
- March 15: Form 8809 E-Filing Deadline
- March 15: S-Corp (Form 1120-S) Partnership (Form 1065) Tax Returns Due
- March 15: Form 2553 Due
- March 31: E-file Form 1099-MISC if reporting NEC in box 7
- March 31: E-File Form 1099s
- March 31: Deadline to e-file ACA Forms 1094-B, 1094-C, 1095-B, and 1095-C without NEC
April 2025 HR Compliance Deadlines
- April 15: Tax Day (filing deadline for personal returns and C Corps.)
- April 15: Forms 7004 and 8928 filing deadline
- April 28: Summary Plan Description
- April 30: Quarterly Forms 941 and 720 Due
May 2025 HR Compliance Deadlines
- May 15: Nonprofit Tax Returns due (including Form 990)
June 2025 HR Compliance Deadlines
- No compliance deadlines
July 2025 HR Compliance Deadlines
- July 31: Quarterly Forms 941 & 720 due
- July 31: Forms 5500 and 5558 Filing Deadline
- July 31: Perform compliance check
August 2025 HR Compliance Deadlines
- No compliance deadlines
September 2025 HR Compliance Deadlines
- September 29: Deadline to furnish SAR to covered participants for calendar year plans
October 2025 HR Compliance Deadlines
- October 3: QSHERA Notice deadline (plan years that begin 1/1/26)
- October 2: RDS Application to CMS (plan years that begin 1/1/26)
- October 15: Medicare Part D Notice of Creditable Coverage to plan participants
- October 31: Quarterly Forms 941 & 720 due
November 2025 HR Compliance Deadlines
- November 1: Reminder to employees to submit FSA receipts before year end
December 2025 HR Compliance Deadlines
- December 29: Review Employee Handbook
- December 29: Distribute 2026 calendar
- December 31: 401(k) plan, 125 Premium Only Plan (POP) & Flexible Spending Account (FSA) non-discrimination testing
Managing Human Resources is challenging enough—staying on top of critical dates and ensuring compliance shouldn’t add to the stress. Download your 2025 HR Compliance Calendar today and discover how XpanseHR can simplify HR management for your business in the year ahead.