5. 10. 23

Stay Ahead of the Game: Your 2023 HR Compliance Calendar


2023 HR Compliance Calendar


HR can be hard, but staying on top of important HR compliance dates doesn’t need to be with XpanseHR’s 2023 HR Compliance Calendar.

As a business owner or HR professional, staying up to date on the latest compliance regulations can seem overwhelming. With the ever-changing landscape of employment laws, it is critical to stay on top of important dates and deadlines to avoid potential legal and financial repercussions.

To help ensure your business stays compliant in 2023, we’ve created a comprehensive 2023 HR Compliance Calendar. This calendar includes all the critical dates and deadlines for important HR-related tasks, as well as federal and regional holidays, to help keep you connected, organized, and compliant.

Whether you’re a small business owner or a human resource professional, our 2023 HR Compliance Calendar will help you navigate the complex world of HR compliance with ease.

Download your 2023 HR Compliance Calendar.


January 2023 HR Compliance Deadlines

  • January 31: Distribute Form W-2 and 1099-MISC (Paper and E-File)
  • January 31: Forms 941 and 720 Due
  • January 31: Distribute Forms 1095-B and 1095-C to employees
  • January 31: Submit Form 1099-NEC to the IRS and recipients
  • January 31: Form 940 due (if quarterly FUTA taxes were not paid when due)


February 2023 HR Compliance Deadlines

  • February 1: Post OSHA Form 300A
  • February 10: Annual Form 940 Due (if quarterly taxes were paid when due)
  • February 28: File ACA Forms 1094-B & 1095-B and 1095-C
  • February 28: Form 8809 Paper Filing Due


March 2023 HR Compliance Deadlines


April 2023 HR Compliance Deadlines


May 2023 HR Compliance Deadlines

  • May 1: Quarterly Form 941 & 720 due
  • May 15: Nonprofit Tax Returns due (including Form 990)


June 2023 HR Compliance Deadlines

  • No compliance deadlines


July 2023 HR Compliance Deadlines

  • July 31: Quarterly Form 941 & 720 due
  • July 31: Forms 5500 and 5558 Filing Deadline
  • July 31: Perform compliance check


August 2023 HR Compliance Deadlines

  • No compliance deadlines


September 2023 HR Compliance Deadlines

  • September 29: Deadline to furnish SAR to covered participants for calendar year plans


October 2023 HR Compliance Deadlines


November 2023 HR Compliance Deadlines

  • November 1: Reminder to employees to submit FSA receipts before year end


December 2023 HR Compliance Deadlines

  • December 29: 401(k) plan, 125 Premium Only Plan (POP) & Flexible Spending Account (FSA) non-discrimination testing
  • December 29: Review Employee Handbook
  • December 29: Distribute 2024 calendar

Human Resources is undoubtedly hard. Staying on top of important dates and staying compliant shouldn’t have to be. To learn how XpanseHR can help you manage HR, contact us.